225 | Notice to the Members of the Annual General Meeting PPS Integrated Report 2021 VOTING In voting or passing any resolution: ~Associate Members (as defined in clause 18 of the Trust Deed) do not have any votes; and ~Ordinary Members (as defined in clause 18 of the Trust Deed) shall have 100 (one hundred) votes each, plus 1 (one) additional vote for each completed R200 (two hundred Rand) standing to his/her credit in his/her Apportionment Account (as defined in the Trust Deed), as at the most recent date prior to the meeting when the Apportionment Accounts of Ordinary Members were adjusted, provided that an Ordinary Member who is at the date of the vote 3 (three) months or more in arrears with the payment of his/her premiums (payable in terms of the Master Contract (as defined in clause 1.2.25 of the Trust Deed)) shall only have 1 (one) vote at the meeting. A member who has more than 1 (one) vote may not split votes to exercise his/her votes in voting on any particular resolution but shall exercise all his/her votes either for or against the resolution or the member may abstain from voting on it. An ordinary resolution is a resolution approved by a majority of votes exercised on that resolution. A special resolution is a resolution approved by 75% of the votes exercised on that resolution. PROXIES Any member who is entitled to attend and vote at the meeting may appoint a proxy (who need not be a member of the Trust) to attend, speak and on a poll to vote or abstain from voting in his/her stead. A form of proxy is included in this Integrated Report on pages 231 to 232 and is also available for downloading from www.pps.co.za. The form of proxy is accompanied by notes indicating the requirements for its completion. Forms of proxy which do not comply with these requirements will be rejected. Forms of proxy must be delivered at one of the following addresses physically or via facsimile or email, to be received by, and marked for the attention of, the Trust Secretary, by no later than 18:00 on Wednesday, 4 May 2022 (please note that additional requirements apply to proxies submitted in terms of a Power of Attorney or Order of Court, as set out in the notes to the form of proxy): ~Physical address: 6 Anerley Road, Parktown, Johannesburg ~Postal address: PO Box 1089, Houghton, 2041 ~Facsimile: 011 644 4641 ~Email: [email protected] By order of the Board of Trustees V E Barnard Trust Secretary The Professional Provident Society Holdings Trust 30 March 2022
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